South Derbyshire District Council is the street naming and numbering authority for the administrative area of South Derbyshire. It is the Local Authority’s responsibility to issue official addresses for all residential and business premises within its area.
The address of a property is very important as it is imperative that the Police, emergency services, postal service and the general public are able to locate properties quickly and efficiently.
If a property is not 'registered' through the street naming and numbering process the address will not appear on the main address database or the Royal Mail Postal Address File (PAF) and the owner/occupier may encounter difficulties in obtaining mail, deliveries and services from a variety of sources, for example the location of a property by the emergency services, applying for a credit card, obtaining goods by mail order or even selling a property.
All new addresses are allocated in line with our Street Naming and Numbering Guidance and British Standard 7666.
If a property is already numbered, a property owner can additionally name their property without contacting us as long as it does not conflict with an existing property name in that locality.
The property name in this case will not officially form part of the property address, and the property number must still be displayed and referred to in any correspondence; for example:
'My House' (not part of official address)
1 My Road (official address)
You only need to seek permission if there is no number allocated in the official address (i.e. if the property has been allocated a name as part of its official address).
In the case of addresses where there is no number allocated, the allocated name does form part of the official address. In this instance property owners wishing to change the property name need to put their request in writing by using the “application for an address amendment” application form at the foot of this page.
We will contact Royal Mail to see if they have knowledge of a similar named property in the locality. We check our information systems and if the name is satisfactory, then the new address is registered and you will be informed accordingly. If there is an issue with your preferred name, we will request alternatives.
The property name change information is then sent to Royal Mail, emergency and essential services and other relevant council services. Please Note: It is the responsibility of property owners to inform their own personal contacts etc.
If you are a developer of a new property (single or small development), you should contact us as soon as you commence work on site. A single or small development will usually be named or numbered into the existing street. If the property is within a numbered road, then often ABCs are used along with the adjoining number (for example 12A, 12B, 12C...).
If the street has named properties, then the development plot numbers will be used initially to register the property address and subsequently, when the new owner chooses a name, we will follow our standard process of property name change.
The information is then sent to public utilities, emergency services, Land Registry, Ordnance Survey and relevant council services. You will also be sent a copy of the registered address from which we would ask you to inform your prospective purchasers of their new property address.
Requests should be made in writing using the “application for a new property address” application form at the foot of this page.
If you are a developer of a large estate, you should contact us as soon as you commence work on site so that we can process the naming of any new streets and the numbering of your new properties without delay. We will check your suggested street names for duplication in the local area and forward them to Royal Mail for consultation.
When we have an agreed name, we will then register the street name/s and prepare a numbering schedule. The information is then sent to public utilities, emergency services, Land Registry, Ordnance Survey and relevant council services.
You will also be sent a copy of the naming and numbering schedule from which we would ask you to inform all your prospective purchasers of their new property address.
Where appropriate, you will be asked to provide new street nameplates to our standard design, details of which can be found in our SNN Guidance notes.
South Derbyshire District Council
Building Control Services
Tel: 01283 228757
Fax: 01283 595850
Online: contact form
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